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Accounts Payable Assistant

Your place at the Lily’s Kitchen Table: -

As an Accounts Payable Assistant you will be part of a team of six and the key focus will be on ensuring the accurate and timely posting of invoices and timely payment of suppliers.

How will I make a difference?

You will: -

  • Work with Vendors to switch them to emailing invoices instead of sending hard copies.
  • Aid employees and suppliers with the transition to out new ERP system NetSuite.
  • Once fully approved, match purchase orders to invoices and post invoices on to NetSuite.
  • Settlement of invoices according to supplier payment terms.
  • Processing of third party supplier payment runs and inter-company payments.
  • Preparation of multi-currency payment runs.
  • Posting of all bank payments on to NetSuite.
  • Correspondence with suppliers including dealing with daily queries in reference to payment.
  • Prepare Vendor statement reconciliations and resolve reconciling items.
  • Reconciling key supplier accounts on a regular rotational basis, to ensure clear visibility of issues on major accounts.
  • Check any accounts with debit balances, requesting refunds where appropriate.
  • Maintaining good supplier relationships.
  • Reviewing of Employee travel and expenditure reports to ensure compliance with company policy and correct VAT treatment.
  • Accurate administration of purchase invoices and employee expense forms.
  • Prompt and appropriate resolution of queries from other employees and external suppliers.
  • Review and investigation of unallocated cash.
  • Review and clearing down of Unapproved Invoices Register and outstanding Purchase Orders.
  • Assisting with the production of weekly/monthly KPI reporting.
  • Assisting the Team Leader with the production of weekly/monthly reporting for management accounts purposes.
  • Accurate and timely filing and management of accounting records.
  • Constantly seek improvements within the Finance team, looking for new ways of working to improve processes and procedures.
  • Support the finance team in delivering the month end and year end timetable.
  • Working with the external auditors in order to provide the relevant information requested and resolving any queries regarding accounts payable.
  • Provide cover across the Finance team as and when required.

How will I be successful?

  • Some AP/finance experience in high volume AP processing
  • Experience with NetSuite is a MUST
  • Basic knowledge of accounting principles
  • As far as business-jargon goes, our best practice learnings signal a need for a PFP (passion for pets)
  • Educated to degree level
  • Feel at ease in a creative and entrepreneurial environment
  • First class relationship management skills, and top notch interpersonal skills
  • Results get you excited and you will be driven to achieve them
  • Lily’s Kitchen values will shine through in everything you do
  • You’ll be better at communication than postman Pat with 12 phones and a carrier pigeon.
  • A Puss-in-Boots-level planner and organisational skills to rival Monica Geller 
  • Accurate and logical approach to work
  • Ability to exhibit great time management skills
  • Proactive approach to problem solving
  • You’ll have an endearingly geeky affinity for Microsoft Office, particularly Excel (intermediate level)
  • You’ll be well practiced at using your initiative, have a can-do attitude and will be peachy keen to learn and grow.
  • It’s faster paced than a team of huskies here at Lily’s Kitchen. You’ll need to be comfortable and had experience with sitting on that fast moving sleigh
  • You will have a natural passion for Lily’s Kitchen brand, product and philosophy
  • A positive can do attitude who is able to go above and beyond
  • You will be able to deal with conflicting priorities
  • Able to manage and achieve various deadlines